[Hhsband] reminder booster meeting tomorrow Tuesday 2/7/17

[Mary Scofield]

Please remember the band booster meeting tomorrow night 6pm at the 
bandroom.

Agenda:

Ms G - if she has anything to discuss (I've been asked if you happen to 
have an updated calendar for spring events)

We have also received a request from the music fraternity at UNM to 
participate in a fundraiser with them in April. They will be attending 
the meeting to give us details on the event so we can decide if we will 
participate. See below. I did discuss that our best fundraisers are when 
we can involve other folks to purchase items in addition the our band 
members and their families.

Overview of the March 31 - April 2 Band trip  and expenses

Discussion of identifying folks to shadow leaders next year so there 
will be a smooth transition after 2018.


My name is Annie Jane Burns, and I am the Treasurer and fundraising 
coordinator for the Kappa Kappa Psi, Gamma Iota Chapter at UNM. We have 
met before, and a couple members of our chapter came and played with you 
guys for your football game Ryan invited us to, and we also helped you 
guys out at the APS band exhibition!

Kappa Kappa Psi is a National Honorary Co-Ed Band Service Fraternity. We 
are an organization that primarily operates in the field of the 
university band programs by providing service and leadership 
opportunities to the ensembles and their members. We also do work 
outside of ourselves and in the community and one of our primary goals 
is to help out the local high school band programs.

We are interested in doing a marketplace fundraiser with your band 
program. The goal of this is to raise money to support both of our 
organizations. A marketplace is where a bunch of different vendors come 
together and sell their goods. We collect part of their profits from the 
day (5-10%) and then they also pay a small booth fee to set up. We would 
split the profits 75/25, the 75 going to your band. This has been used 
at other schools here and it is successful and we would like to try 
implementing it because we want to help your guys program as well. In 
terms of a location, we were wondering if there was a possibility to 
host the marketplace in Highland gymnasium, if this doesn’t work, we can 
look into other possibilities. Kappa Kappa Psi would be in charge of 
finding vendors, securing deposits, and coordinating music between our 
chapter and your band (us learning your guys’ music and other pieces we 
both agree on). I also have a form already that can be used and sent out 
to vendors, and it also makes us and your band program exempt from 
liability issues. Besides offering a possible location to host, your 
program would only be in charge of helping to find a few vendors also.

We would love to come to a Booster meeting to present this and answer 
any further questions. We believe this fundraiser will not only be fun, 
but mutually beneficial to both organizations. Please let me, and the 
rest of us here know what you think of this proposal. Feel free to email 
me back at: ajburns at unm.edu or you could call at (360)788-3078!

Thank you so much,

Annie Jane Burns

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