[NMCycling] 2015 cross series director, found

Mon Jul 13 13:46:20 MDT 2015

Hello David,

If your penned letter is any indication of how you will perform as Interim Director of the Cyclocross Series..... you will do the NM cycling community a great service!

Regards,

Javier

-----Original Message-----
From: David Saenz via Bike-racers <bike-racers at mailman.swcp.com>
To: Stephen Williamson <swactive at gmail.com>
Cc: Bike Racers <bike-racers at swcp.com>
Sent: Mon, Jul 13, 2015 1:28 pm
Subject: Re: [NMCycling] 2015 cross series director, found

Hello New Mexico Cycling Community,  

My name is David Saenz and I serve as the Activities and Events Developer at Glorieta Camps in Glorieta, NM. Some of you may know me from the CX races I have promoted, the XTERRA I assisted the CORE Crew with, or the Enduro I promoted recently in May. If you have attended one or more of my events then I hope you will have recognized that I have the very best interests in mind for the cycling community as a whole in New Mexico, the USA, and internationally. Though I have only been in New Mexico for two years, I have met some incredible people and am very fortunate to call many of you my friends. I will admit that I have not made my way to any road races yet but the CX and MTB races have been a joy!  

In March, I was approached by Antonia DeHorney and John Verheul to take over the state cyclocross series and I was surprised but also honored that I would be considered for the position by two people I respect a great deal in cycling. After some consideration and some life changes, I decided to accept the position but wanted to act as the interim director. I believe I am a great solution for transition because I am not the long term solution. I will be moving my family in November but this does not stop me from believing that I can make a very positive impact on the cycling community with my position as Interim Director and ensuring that the series gets passed on to dedicated and ambitious hands.  

I will bring to the table the fact that the transition was not immediately announced as there are many political layers in New Mexico Cycling that I am not familiarized with. We recognize now that our transition plan was not as polished or thorough as we had hoped, evidenced by the recent emails flying around, and for that I apologize.  

As with all businesses, communication has been a struggle during this transition of leadership and many people were left out of conversations that I now know deserved to be involved. I apologize for the lack of communication and the terrible oversights that have occurred because I underestimated the complexity of this transition. I hope that every one now feels that the line of communication has been torn wide open because I want input from people on how to make the series better, if you want to be part of the series on any level, and/or if you believe you are a good fit to take over the series for the long term.  

If you are currently a race director and part of the series, please know that the series will continue on and that your involvement is greatly appreciated! Though we have set a calendar, please know that I am asking for your flexibility during this time of transition so that we may host the best cyclocross series possible.  

As of right now, considering the circumstances, I must consider the calendar tentative as we seek to improve the series and give equal opportunity to the entire community of race directors.  

If you are a race director and wish to be part of the series, please contact me with your contact information, possible dates, your venue, and a vision for your race.  

My vision for the series is to increase community involvement by empowering race directors to host experiences for the racers and attendants instead of simply 30 minute races. I am not saying that no one is doing this already but I would love to see more of it happen and to bring cyclocross back to the full cultural experience that everyone enjoys!  

I am simply here as the Interim Director to ensure that the series is passed on in a manner that promotes perpetuity and sustainability for all parties involved. Please contact me with any comments, concerns, questions,  and suggestions. My full contact information is listed below.  

David Saenz  

   david at glorieta.org  

(281) 804-6674  

Thank you for your time and understanding, New Mexico Cycling Community.  

On Mon, Jul 13, 2015 at 7:09 AM, Stephen Williamson via Bike-racers     <bike-racers at mailman.swcp.com> wrote:    

David       Saenz is the new director of the NM X series.      

The series has been set as have the races in the series.        WTF.      

This was not opened to the general        NMBRA members, racers, or old promoters, copy of email below, as are the rules, regulations and racers.      

Guess only the chosen few are allowed to promote X-races in New Mexico, or make decisions about how the        NMCross series should be run. Hope this changes under new management.      

Find the info on the series below.      

Thanks for listening.       

Stephen (ky) Williamson      

----- Original message -----       

From: Antonia DeHorney <        antonia34 at gmail.com>       

To: John Verheul <        john at jbvcoaching.com>, Jerry Shere <        jerry at nmsportsystems.com>, Hawke Morgan <        hm at ftml.net>, hawke morgan <        yourstruly at operamail.com>, Johnny Bargeron <        jbargeron at highdesertbicycles.com>, "Huser, Jeffrey M.D." <        Jeffrey.Huser at tricore.org>, Kim Bear <        kabear13 at gmail.com>, David Saenz <        david at glorieta.org>       

Subject: NMCX Series 2015       

Date: Fri, 26 Jun 2015 11:24:23 -0600       

Dear All,           

Thank you for your patience.  As many of you may know, David Saenz has been assisting me for the last few months with the pre organization of the NMCX Series.  Due to time and family constraints David as agreed to step in as the interim series race director.           

Please find attached the NMCX Series Promoter requirements, initial, sign and return at your earliest convenience.         

We are excited to have so many new cyclocross race directors.  They all come with previous experience and we feel they will be a great addition to the series; Jerry Shere from Sports Systems put on the first Pojoaque CX Race, Jeff Huser from NM Devo has put on several Time Trial Series events and Kim Bear from Spokettes promoted the first Xterra Race at Glorietta Camps last year.         

We will request that NMBRA announce the races on their calender next week. If you have any questions please do not hesitate to contact David directly.  I am happy to offer support to anyone with regards to permitting events.         

--         
          Antonia DeHorney          
          D.A.S.H.          
Development of Athletics and Social Health         

New$Mexico$Cyclocross$Series$Promoter$Requirements$ 

!
 Thank!you!for!your!involvement!in!the!New!Mexico!Cyclocross!Series!and!your! motivation!to!help!take!cycling!to!a!new!level!in!New!Mexico.!2015!is!going!to!be!a! big!year!for!New!Mexico!Cycling!and!I!am!happy!to!have!each!of!you!along!for!the! ride!!
 Please!read!the!agreement!below!and!initial!next!to!every!section! 

$
 $ Series$Benefits$(FREE)! 

1. Two!rolls!of!course!tape! 2. Series!Bib!Numbers!
 3. Series!Punch!Pass!
 4. Sponsorships! 

5. Access!to!race!supplies!($100!deposit)! 6. Youth!medals!
 7. Marketing!on!Facebook!and!mailing!lists! 

! 

!
 Series$Director$Needs! The!following!must!be!submitted!by!August$1st:! 

!  Race!Director!name,!phone!number,!and!eUmail! 

!  Event!date! 

!  Event!location! 

!  Promoting/sponsoring!company,!business,!shop,!club,!or!team! ! 

Initials&_______& 

Initials&_______& 

! 

Race$Schedule$ 

1. ! 2. !
 3. !
 4. ! 

David&Saenz& Series&Director& 

September!20th:!Glorieta!Camps!–!Series!Opener 

September!26th:!Nero!Veloce September!27th:!Nero!Veloce 

October!11th:!Sports!Systems 

October!18th:!Hawke!Race 

October!25th:!High!Desert!Bicycles 

October!31st:!Night!Cross,!Part!of!Collegiate!conference! 

November!1st:!Part!of!Collegiate!conference 

November!9th:!NM!Devo 

November!14th:!Spokettes!–!Series!Final 

December!5th:!Glorieta!Camps!–!State!Championship 

! 

$ $ 

Initials&_______& 

5. !
 6. !
 7. ! 8. !
 9. !
 10.
 11. 

!
 ! 

! 

New$Mexico$Cyclocross$Series$Promoter$Requirements$ 

Anticipated$Costs$ 

1. USAC!Permitting!and!Insurance!U!$3/day/rider! 2. Land!use!permits!
 3. Timing/Scoring!company/Officials!
 4. Host!site!improvements! 

5. Additional!course!marking!materials! 

6. Portable!Restrooms! ! 

$ Permitting$ 

Initials&_______& 

You!are!not!required!to!permit!your!event!through!USA!Cycling! 

You!must!permit!your!race!by!September$15th,!this!means!all!schools,! 

county,!USAC,!city,!and!land!use!permits!must!be!complete!or!in!progress.! 

! 

$ Insurance$ 

Initials&_______& 

1. You!are!required!to!carry!Liability!Insurance!with!your!event! 

You!are!not!required!to!use!USA!Cycling!for!liability!insurance! 

If!you!would!like!to!purchase!insurance!through!a!private!company,!we! 

recommend!McKay!Insurance!or!Menicucci!Insurance!Agency.!Contact! 

information!can!be!provided!upon!request! 

You!must!list!land!owners!as!Additional!Insured! 

You!must!list!the!series!director,!David!Saenz,!as!an!Additional!Insured! 

! 

$ Race$Flyer$ 

Initials&_______& 

The!New!Mexico!Cyclocross!Series!logo!must!be!on!the!flyer! 

If!it!is!a!USAC!event,!you!must!follow!the!race!flyer!restrictions! 

At!minimum,!you!must!list!date,!location,!costs,!categories,!and!registration! 

site.! 

Your!flyer!must!be!submitted!to!the!series!director!by!September$15th! 

! 

$ Course$Design$ 

Initials&_______& 

1. Your!course!design!MUST!follow!either!UCI!or!USAC!course!requirements.! This!is!regardless!of!your!permitting!choice!and!USAC!preference.! 

Please!familiarize!yourself!with!the!course!requirements,!we!are!striving!to! provide!New!Mexico!racers!with!the!highest!quality!courses!possible! 

A!Race!Day!map!must!be!submitted!14$days!in!advance!of!the!event.!The! map!must!include!the!estimated!course,!estimated!placement!of!course! features,!restrooms,!start!line,!finish!line,!registration,!road!closures,!parking,! and!results.! 

! 

New$Mexico$Cyclocross$Series$Promoter$Requirements$ 

4. You!must!have!a!youth!course!that!is!either!separate!from!the!adult!course!or! 

part!of!the!adult!course.! 

$ Registration$ 

Initials&_______& 

You!are!required!to!use!New!Mexico!Sports!Online!(SportsReg)!as!your! registration!site.!They!are!a!series!sponsor!and!John!does!an!excellent!job!at! providing!you!with!any!assistance!necessary! 

Registration!must!be!open!for!your!race!by!September$18th! 

The!punch!card!must!be!honored!by!all!participating!race!directors! 

You!are!required!to!abide!by!racing!age,!which!is!defined!as!the!age!that! 

someone!will!be!on!December!31st.! 

All!Youth!(8!years!old!and!under)!are!Free! 

All!Juniors!(9U14!years!old)!are!$5!when!preUregistering!unless!they!are! 

racing!in!the!Open!category,!then!they!get!a!$10!discount!off!the!Adult!Open! 

price!when!preUregistering! 

All!Juniors!(15U18!years!old)!are!$10!when!preUregistering!unless!they!are! 

racing!in!the!Open!category,!then!they!get!a!$10!discount!off!the!Adult!Open! 

price!when!preUregistering! 

All!Collegiate!racers!receive!a!$10!discount!only!if!their!license!states! 

“Collegiate”!and!are!preregistering.!Must!email!for!discount!code! 

If!someone!does!not!have!their!Series!Bib!Number,!they!must!pay!$5!for!a! 

new!number.!This!money!goes!back!to!the!series!director!to!pay!for! 

replacement!bib!numbers! 

The!registration!kit!will!be!provided!for!pick!up!beginning!Wednesday!before! 

your!race.!You!are!responsible!for!organizing!a!pick!up!time!and!location!to! meet!the!series!director.!You!are!required!to!return!the!registration!kit!to!the! series!director!by!the!Tuesday!following!your!event.! 

Bib!numbers!are!required!to!be!worn!on!BOTH!sides!of!racers! 

! 

Initials&_______& 

$
 Categories$ You!are!required!to!use!the!categories!listed!below!for!the!races!and!registration:!
 ! Men:!Pro/1/2/3,!Cat!4/5,!Masters!40+!Open,!Masters!50+!Open,!Masters!60+!Open,! Single!Speed!Open! Women:!Pro/1/2/3,!Cat!3/4,!Masters!50+!Open,!Single!Speed!Open! Juniors:!6U8!Boys,!6U8!Girls,!9U14!Boys,!9U14!Girls,!15U18!Boys,!15U18!Girls! Junior!categories!will!be!broken!out!for!series!points!and!USAC!at!appropriately! permitted!events! Collegiate:!Collegiate!categories!are!optional!for!all!races!but!please!be!prepared!to! offer!a!discount!during!preUregistration!if!they!can!present!a!USAC!license!marked! with!their!“Collegiate”!team!at!time!of!check.!
 ! 

Initials&_______& 

! 

New$Mexico$Cyclocross$Series$Promoter$Requirements$ 

! 

Start$Times$and$Race$Lengths$ 

You!are!required!to!use!the!following!start!times!and!race!lengths!(any!changes! must!be!represented!on!the!flyer!and!must!be!sent!to!the!series!director):! 9:00&AM&–!Men’s!Masters!40+,!50+,!60+,!and!Single!Speed!Open!(40!Mins)& 10:00&AM&–!Women’s!Pro!1/2/3,!Cat!3/4,!Masters!50+,!Single!Speed!Open!(40! Mins)& 

11:00&AM&–!Youth!6U8!Boys!and!Girls!(10!Mins)& 11:30&AM&–!Junior!9U14!Boys!and!Girls,!15U18!Boys!and!Girls!(30!Mins)& 12:30&PM&–!Men’s!Pro/1/2/3!(60!Mins)& 1:45&PM&–!Men’s!Cat!4/5!(30!Mins)& 2:15&PM&–&The&New&Mexico&Slow&Dash&(Slowly)& 

$ 

$ Results$ 

Initials&_______& 

1. All!results!will!be!posted!on!www.crossresults.com! 

All!results!are!required!to!be!posted!to!www.crossresults.com!within!48! 

hours!or!emailed!within!48!hours!to!the!series!director!to!post! 

Race!directors!who!choose!to!permit!with!USA!Cycling!are!responsible!for! 

submitting!results!to!USA!Cycling!within!48!hours! ! 

$ Officials$ 

Initials&_______& 

!Officials!are!required!at!all!USAC!permitted!events.!You!can!arrange!your! own!team!of!officials!or!ask!for!assistance!from!the!series!director.! 

It!is!recommended!that!you!provide!the!officials!with!minimum!one! volunteer!but!preferably!two!to!assist!in!scoring!and!running!to!and!from! registration.! 

! 

! 

Announcer/Emcee$ 

Initials&_______& 

1. If!you!wish!to!use!an!announcer!at!an!event,!you!are!welcome!to.!I!suggest! Kris!Mihalic!–!Special!Events!EMCEE.!She!provides!a!discounted!rate!to!all! participating!NMCX!Series!races.!There!are!many!other!announcers!as!well.! 

You!must!provide!the!announcer!with!race!lists!that!have!only!racer!name! and!bib!numbers!listed.!It!must!be!sorted!by!bib!number!and!done!per!race! 

You!must!provide!the!announcer!with!your!race!sponsors,!series!sponsors,! 

and!other!notable!items!for!them!to!announce! ! 

! ! 

Initials&_______& 

! 

Gender$ 

Men! 

! ! ! ! ! 

!  Women! 

! ! ! 

!  Juniors! 

Category$ 

Pro/1/2/3! Cat!4/5! Master!40+!Open! Master!50+!Open! Master!60+!Open! Single!Speed!Open! 

P! ro/1/2/3! Cat!3/4! Masters!50+!Open! Single!Speed!Open! 

6! U8!!Boys! 6U8!Girls! 9U14!Boys! 9U14!Girls! 15U18!Boys! 15U18!Girls! 

Duration$ 

60!mins! 30!mins! 40!mins! 40!mins! 40!mins! 40!mins! 

40!mins! 40!mins! 40!mins! 40!mins! 

10!mins! 10!mins! 30!mins! 30!mins! 30!mins! 30!mins! 

Pre$Reg$ Race$Day$ 

Schedule$ 

Prize$ 

Cash/Trophies! Trophies! Cash/Trophies! Cash/Trophies! Cash/Trophies! Trophies! 

!Cash/Trophies! Trophies! Cash/Trophies! Trophies! 

Places$ 

3! 3! 2! 2! 2! 3! 

! 3! 3! 2! 3! 

! ALL! ALL! 

3! 3! 3! 3! 

! 

1! 

& 

! 

! 

! 

! 

! ! 

! 

!!! 

! 

! 

! Bragging! Rights! 

Open! ! 

Slow!Dash! Slowly! $0.00! 

$0.00! 

2:15!PM! 

New$Mexico$Cyclocross$Series$Promoter$Requirements$ 

! 

Emergency$Plan$
 1. You!are!required!to!submit!an!emergency!plan!on!September$15th.! 

2. The!plan!must!address!inclement!weather,!emergency!care,!and!cancellations! ! 

Initials&_______& 

$ Requirements$Schedule$ 

!  August!1st!–!Must!submit!event!and!race!director!information! 

!  September!15th!–!Must!submit!flyer!to!series!director! 

!  September!15th!–!Must!present!all!permits! 

!  September!15th!!–!Must!submit!Emergency!Plan! 

!  September!18th!–!Registration!opens!for!all!races!(Registration!can!open! 

earlier,!this!is!the!latest!date!allowed)! ! 

Initials&______& 

! Below!is!a!table!that!lists!requirements!and!recommendations!for!each!race.! Requirements!are!listed!in!black!and!recommendations!are!listed!in!blue.!
 ! 

! 

! 

! 

! 

$30.00! $30.00! $30.00! $30.00! $30.00! $30.00! 

$30.00! ! $30.00! $30.00! $30.00! 

!$U!!!! ! 

!$U!!!! $5.00! 

$5.00! $10.00! $10.00! 

$40.00! 12:30!PM! $40.00! 1:45!PM! $40.00! 9:00!AM! $40.00! 9:00!AM! $40.00! 9:00!AM! $40.00! 9:00!AM! 

$40.00! !10:00!AM! $40.00! 10:00!AM! $40.00! 10:00!AM! $40.00! 10:00!AM! 

$5.00! !11:00!AM! 

$5.00! 11:00!AM! $10.00! 11:30!AM! $10.00! 11:30!AM! $15.00! 11:30!AM! $15.00! 11:30!AM! 

! 

Trophies! Trophies! Trophies! Trophies! Trophies! Trophies! 

! 

New$Mexico$Cyclocross$Series$Promoter$Requirements$ 

Initials&______& 

!
 The!focus!of!the!New!Mexico!Cyclocross!Series!is!to!provide!the!competitors!with! consistent,!organized,!and!competitive!races!in!a!professional!and!friendly! environment.!Failure!to!follow!the!promoter!requirements!may!result!in!your!race! not!being!invited!to!the!series!the!following!year.!!
 !
 I$have$read$and$understand$the$New$Mexico$Cyclocross$Series$Promoter$ Requirements.$I$agree$to$uphold$the$requirements$set$forth$in$this$document$ to$the$best$of$my$ability$in$the$greater$interest$of$cycling.$
 $ Signature:$_______________________________________________$Date:$_____________________________$ $ Name:$$________________________________________________________________________________________$ $ EVmail$Address:$_____________________________________________________________________________$ $ Phone$Number:$_____________________________________________________________________________$ $
 $
 Series$Director$Contact$Information:$
 David!Saenz!
 (281)!804U6674!
 David at glorieta,org! 

! 

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--    

      David Saenz     

      Activities Director /       Glorieta Camps     

      281.804.6674 / david at glorieta.org     

      www.glorieta.org      

      "Inspiring Christ-like change through outdoor adventure, authentic relationships, and biblical truths"     

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